MS-Excel Basics
Introduction:
It is a Windows based spreadsheet developed by Microsoft Corporation. It includes all features of a spreadsheet package like recalculation, graphs and functions. It provides many statistical, financial and scientific functions.
Excel can maintain large volume of data. A worksheet (MS Offfice 2013) can contain 1,048,576 rows and 16,384 columns and a single cell can contain a maximum of 255 characters.
Rows, columns and cells: Rows are numbered from top to bottom and columns are labeled with letters from left to right. A cell is the intersection of a row and a column and is referred by the column name and row number combination.
Menus and toolbars: Like in MS Word, Excel also has Menus and various options or tasks one can use to perform. Toolbars are usually shortcuts for menu items.
Sheets: Excel has multiple pages labeled as Sheet1, Sheet2 and so on. These are the worksheets where the user performs the operations. These can be renamed as per the requirement of the user.
Formulas: An ‘=’ sign is entered before a formula and without this sign, the entry is treated as text label. Many arithmetic, scientific, logical operations can be performed using formulas.
Excel Shortcut Keys
| Shortcut Key |
Action
|
| CTRL+A | Selects the entire worksheet. |
| CTRL+B | Applies or removes bold formatting. |
| CTRL+C | Copies the selected cells. |
| CTRL+D | Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. |
| CTRL+F | Displays the Find dialog box. |
| CTRL+G | Displays the Go To dialog box. |
| CTRL+H | Displays the Find and Replace dialog box. |
| CTRL+I | Applies or removes italic formatting. |
| CTRL+K | Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks. |
| CTRL+L | Displays the Create List dialog box. |
| CTRL+N | Creates a new blank file. |
| CTRL+O | Displays the Open dialog box to open or find a file. |
| CTRL+P | Displays the Print dialog box. |
| CTRL+R | Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right. |
| CTRL+S | Saves the active file with its current file name, location, and file format. |
| CTRL+U | Applies or removes underlining. |
| CTRL+V | Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you cut or copied an object, text, or cell contents. |
| CTRL+W | Closes the selected workbook window. |
| CTRL+X | Cuts the selected cells. |
| CTRL+Y | Repeats the last command or action, if possible. |
| CTRL+Z | Uses the Undo command to reverse the last command or to delete the last entry you typed. |
| CTRL+1 | Displays the Format Cells dialog box. |
| CTRL+2 | Applies or removes bold formatting. |
| CTRL+3 | Applies or removes italic formatting. |
| CTRL+4 | Applies or removes underlining. |
| CTRL+5 | Applies or removes strikethrough. |
| CTRL+6 | Alternates between hiding objects, displaying objects, and displaying placeholders for objects. |
| CTRL+7 | Displays or hides the Standard toolbar. |
| CTRL+8 | Displays or hides the outline symbols. |
| CTRL+9 | Hides the selected rows. |
| CTRL+0 | Hides the selected columns. |
| CTRL+@ | Applies the Time format with the hour and minute, and AM or PM. |
| CTRL+! | Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. |
| CTRL+* | Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). |
| CTRL+: | Enters the current time. |
| CTRL+; | Enters the current date. |
| CTRL+" | Copies the value from the cell above the active cell into the cell or the Formula Bar. |
| CTRL++ | Displays the Insert dialog box to insert blank cells. |
| CTRL + ; | Enter the current date. |
| CTRL + - | Delete the slected column or row. |
| F1 | Help |
| F2 | Edit |
| F3 | Paste Name |
| F4 | Repeat last action |
| F4 | While typing a formula, switch between absolute/relative refs |
| F5 | Goto |
| F6 | Next Pane |
| F7 | Spell check |
| F8 | Extend mode |
| F9 | Recalculate all workbooks |
| F10 | Activate Menubar |
| F11 | New Chart |
| F12 | Save As |
| CTRL + Page up | Move between Excel work sheets in the same Excel document. |
| CTRL + Page down | Move between Excel work sheets in the same Excel document. |
| CTRL + Tab | Move between Two or more open Excel files. |
| CTRL + Arrow key | Move to next section of text. |
| CTRL + Space | Select entire column. |
| CTRL + Home | Move to cell A1. |
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